Welcome & Leave

The welcome and leave message system automatically sends customizable messages when users join or leave your server

Placeholders

Before setting up, note the placeholders you can use.

Example:

# {userName}: YouSeeMeRunning
# {user}: @YouSeeMeRunning
# {userTag}: YouSeeMeRunning#1234
# {userId}: 264032125496459265 - This is the ID
# {userBanner}: Displays their users banner in the image field  
# {UserCreation}: How old is their account? Discord timestamp 
# {guildName}: Guild Name
# {guildIcon}: Guild Icon
# {memberCount}: Guild Member Count - 1st, 2nd, 3rd, 4th...
# {memberCountNumeric}: Displays 5, 6, 7...
# {longTime}: March 1st, 2023
# {shortTime}: 17:00
# {user-joinedAt}: For leave messages, displays when they first joined
# {user-createdAt}: The date when the user's Discord account was created
# {autoKickTime}: How long until the user is kicked
# {invitedBy}: Who invited them?
# {invitedByCount}: How many invites the person who invited them has
# {joinDate} # Discord timestamp for when they joined
# {joinTime} # Discord timestamp for when they joined
# {leaveDate} # Discord timestamp for when they left
# {leaveTime} # Discord timestamp for when they left

Use these in your Text, Embed.Description, Footer, etc.

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Welcome Messages

Core Settings

WelcomeMessage:
  Enabled: false
  ChannelID: "CHANNEL_ID"
  Type: "BOTH" # EMBED, MESSAGE, BOTH
  Text: "Welcome to **{guildName}**, {userName}"

• Enabled → Master switch for welcome system

• ChannelID → Channel where messages will be sent

• Type →

  • MESSAGE = text only

  • EMBED = embed only

  • BOTH = show both, embed and text.

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Embed Options

Embed:
  Title: ""
  Description:
    - "Welcome to **{guildName}**, {userName}! 🎉"
    - "Invited By » {invitedBy} ({invitedByCount} invites)"
    - "Join Date » {joinDate} ({joinTime})"
    - "Account Age » {UserCreation}"
    - "Members » {memberCount} member"
  Footer:
    Text: "{guildName} • Today at {shortTime}"
    Icon: "{guildIcon}"
  Author:
    Text: "Welcome to {guildName}!"
    Icon: "https://.../hand-waving-icon.png"
  Color: "#1769FF"
  Image: "{userBanner}"
  Thumbnail: "{user-avatar}"
  Buttons:
    - Type: "LINK"
      Name: "Product"
      Emoji: "📜"
      Link: "https://builtbybit.com/..."

• Description → Multiple lines supported

• Images/Thumbnails → Use placeholders like {user-avatar}, {userBanner}

• Buttons → Add useful links (e.g., rules, website, product page)

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Direct Message (DM) Welcome

DM:
  Enabled: false
  Embed:
    Title: "Welcome, {userName}!"
    Description:
      - "Welcome to **{guildName}**, {userName}! 🎉"
      - "You are our {memberCount} member!"
    Footer:
      Text: "{guildName} • Today at {shortTime}"
      Icon: "{guildIcon}"
    Color: "#1769FF"
    Image: "{userBanner}"
    Thumbnail: "{user-avatar}"

• Sends a private DM to each new member.

• Great for onboarding or linking rules.

• ⚠️ Some users disable server DMs → not a bug.

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Auto-Delete System

AutoDelete:
  Enabled: false
  Delay: "15s"

• Deletes welcome messages after set time.

• Delay accepts: 10s, 1m, 1h, 1d.

• Useful for keeping your welcome channel clean.

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Leave Messages

Core Settings

LeaveMessage:
  Enabled: false
  ChannelID: "CHANNEL_ID"
  Type: "BOTH"
  Text: "Goodbye, {userName}!"

• Enabled → Master switch for leave system

• ChannelID → Where the leave message is posted

• Type → MESSAGE, EMBED, or BOTH

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Embed Options

Embed:
  Description:
    - "Goodbye, {userName}!"
    - "Hope to see you again soon...."
  Footer:
    Text: "{guildName} • {shortTime}"
    Icon: "{guildIcon}"
  Author:
    Text: "👋 See you soon!"
  Color: "#1769FF"
  Thumbnail: "{user-avatar}"

• Keeps your farewell messages consistent with your welcome style.

• Use {user-joinedAt} to remind how long they were part of the server.

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Auto-Delete System

AutoDelete:
  Enabled: false
  Delay: "15s"

• Works the same as the welcome auto-delete.

• Helpful for servers that want clean logs without permanent goodbye posts.

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Best Practices

• Message design → Keep it warm, friendly, and on-brand.

• Channel management → Use a dedicated #welcome or #farewell channel.

• Invite tracking → {invitedBy} only works if invite tracking is enabled.

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Common Issues

• “Messages not showing” → Make sure Enabled: true and bot has send/embed perms.

• “Placeholders not working” → They are case-sensitive, e.g., {userName} not {username}.

• “Images not loading” → Test the URL in a browser. Ensure that you right click the image and "Copy Image Address".

• “DMs not delivered” → Some users block DMs.